Our project management system is based on team bandwidth—that is, the pool of hours allocated to queued projects based on importance and priority.
Task Dispenser automatically requires all requested projects to have obligatory lead time—that is, “the time between the initiation and completion of a production process” (Google Dictionary).
Why does Task Dispenser include this built-in project management coaching? For a few reasons:
- To set up all teams for success. If a project is submitted with an overly-optimistic or unrealistic due date, quality or accuracy often are sacrificed for sake of project completion.
- To set proper expectations. Not every project or task is on the same level of importance and priority. By creating lead time for all projects, the working department can delegate bandwidth to high-priority tasks.
- To allow working departments to manage decision-making. Example: Department A cannot see the project flow of Department B. However, the Communications has the “big picture”—they can see their tasks as submitted by Submitting Departments A and B. By adding lead time, Communications can appropriately allocate bandwidth to A and B tasks.
There are several efficiency and production advantages to utilizing the built-in project management coaching that Task Dispenser provides:
- You can do pre-flight checks earlier than “the day of.” Shorter turnaround time means less time for identifying, troubleshooting, and fixing points-of-failure. By allowing more lead time, the Submitting Department can triple-check their copy, links, pictures, and so forth.
- Longer lead times means fewer workflow-breaking dependencies for Working Departments. Example: Department B submits a project request for a flyer. However, Department B has not written required text for the flyer. Communications, which is working on the piece, cannot effectively design the artwork, because they do not know how much text will fill the page. In this case, Department B has created a dependency.
We appreciate your help as we continue to create quality materials and content for our messaging, by utilizing best practices within our interdepartmental project management.