Skip to Content

Sublease Information

Winter/Summer Subleasing

During the summer and winter breaks, residents often leave on mission trips or go home for a certain period of time. While they are gone, residents have the option to sublet their apartment in order to cover the cost of their rent. In order to sublease an apartment you must be a current student or an immediate family member of a current resident. Current residents will set a nightly rate for guests.

Because local students often do not know their plans until the last minute; therefore, we will not have a list of available subleases until close to the period of residency. Because of this, sublease requests will not be accepted until April 1st (for Summer Session) or November 1st (for Winter Session). Apartments are assigned on a first come, first serve basis and availability is dependent upon how many residents offer to sublease their apartment.

Current Residents OFFERING their apartment for sublease: Please follow the instructions listed on the Resident Documents page for your particular building.

During the Winter/Summer Sessions, the Subleasing Coordinator conducts an extensive subleasing program for those who need temporary housing (“guest”). This program also assists residents who want to sublease their apartment and/or room (“resident”) while they are away. Please be advised however that while we do our best to accommodate all requests, we are unable to make any guarantees to either party prior to an actual Sublease offer.

Subleasing Procedures

Requesting a Sublease: To request a sublease at DTS for Summer or Winter class sessions, guests must complete the Sublease Request Form and submit it via email to the Sublease Coordinator.

Leasing and Relcation will begin accepting Sublease Request Forms on April 1st (for summer) or November 1st (for winter).

Eligibility: Subleasing guests must be DTS students or close family members of on-campus residents.

Process: The Housing Office will advise potential guests of any sublease opportunities based upon the information provided by the resident. Once a subleasing offer has been sent by Housing to a guest, the guest has 48 hours to accept the offer. If an offer is unacknowledged, the Subleasing Coordinator will contact the next person in line.

Cost and Payment: Washington Hall and Swiss Tower Residents set their own nightly rates for their apartment sublease. That rate (Plus a $6.00 administrative fee) will be charged to the guest for the apartment they stay in. Payment is accepted in the Housing Office (check, cash, money order, cashier’s check made payable to DTS) for the guest’s stay when they sign their Sublease Agreement.

Scheduling Arrival: The guest must inform the Housing Office of the day and approximate time that they will be arriving for coordination with the apartment manager. Seminary holidays, Early morning (before 9 am), late evening (after 8 pm), or Sunday arrivals outside of the hours of 2-4 pm or 6-8 pm are not permitted, so please make arrangements to arrive at an appropriate time.

Expectations while Subleasing an On-Campus Apartment

Resident Belonging Usage: The resident will determine what the guest is permitted to use (dishes, food, closet space, towels/sheets, etc.) and/or may need to do (water plants, feed fish, etc.) while subleasing the apartment and will indicate this on their offer form to the Housing Office. Housing will make the guest aware of these requests. There is no food plan associated with subleasing.

Air Conditioner Usage: The air conditioner must be kept on during the summer as condensation accumulates if it is turned off. We suggest that the thermostat be set to at least 75 degrees so that the electric bill isn’t expensive for cooling an empty apartment.

Cleanliness: Both parties will need to CLEAN THE APARTMENT BEFORE LEAVING. DTS is neither responsible nor liable for the condition of the apartment upon arrival of either party. If a guest feels that the apartment is not clean or is too crowded with furnishings the guest is free to cancel.

Private Sublease Arrangement

Coordinating a Sublease between Residents: If a sublease arrangement is made privately between a resident and guest, both parties are required to obtain approval from the Housing Office. Both parties are required to complete the appropriate paperwork. Failure to obtain approval or complete forms will result in a $25 fine to the resident.

Swiss Tower Sublease Check-In Procedure

Steps

1. Arrive on the scheduled date and time.

The Apartment Manager has been informed of the date and approximate time that you will be arriving to check-in. If you find yourself running early or late and will not arrive at that time, please contact the Apartment Manager at 214-887-1963 to inform him of the time that he can expect you. Please do not arrive before 9 a.m. or after 8 p.m. If arriving on Sunday, check-in times are 2-4 p.m. or 6-8 p.m. only.

2. Arrive to campus and park vehicle.

Swiss Tower is located at 3900 Swiss Avenue across from the Turpin Library. Upon arrival, please park your vehicle in the visitor’s lot where the DTS Campus Police kiosk is located or on the street if there is an available space. Please do not follow another vehicle into the Swiss Tower parking lot; you will be allowed to park your vehicle in the parking lot after you have checked in with the Apartment Manager.

3. Contact the Apartment Manager and check-in.

Once you have parked your vehicle, you will need to walk to the Swiss Tower pedestrian gate and contact the Apartment Manager in order to be allowed inside the building. Next to the gate is a tele-entry system and you will need to scroll through the menu until you find the listing for “Apartment Manager.” You will be able to call the Apartment Manager through the tele-entry system and he will release the gate for you. When you get to the front doors, you will need to do this procedure again unless the Apartment Manager is there waiting to let you into the building. Note: residents have been advised that they are not to allow non-residents to follow them into the building. Please do not attempt to follow a resident through the pedestrian gate or the front doors.

Once you are inside the building, please proceed to the Apartment Manager’s office which is located on the first floor to the left of the elevators. The Apartment Manager will check you into the arranged apartment and will give you one apartment key and one building access device. (Note that there is a $50 charge for lost building access devices and a $20 charge for lost apartment keys.) Once you have been checked in, you will be allowed to park your vehicle in the Swiss Tower parking lot. You will need to go to the Campus Police kiosk and register your vehicle and make sure to let them know that you’ll be staying in Swiss Tower. They will give you a resident decal which will need to be affixed to your windshield as directed by Campus Police. You do not need a parking hangtag, even if Campus Police says you do, but tickets will be distributed to vehicles parked in the Swiss Tower parking lot without a valid decal!

4. Come to the Leasing and Relocation Office to fill out the necessary paperwork and pay for your stay.

The Leasing and Relocation Office is located on the first floor of the Washington Hall apartment complex at the corner of Swiss Avenue and St. Joseph Street and is open Monday – Friday from 8 a.m. – 4:30 p.m. If you check-in over the weekend, please come to the Housing Office the Monday after you arrive when you have a break between classes. You will fill out a few forms and make your payment (sorry, no credit cards) and the process only takes a few minutes.

Washington Hall Sublease Check-In Procedure

Steps

1. Arrive on the scheduled date and time.

The Apartment Manager has been informed of the date and approximate time that you will be arriving to check-in. If you find yourself running early or late and will not arrive at that time, please contact the Apartment Manager at 214-887-5212 to inform him of the time that he can expect you. Please do not arrive before 9 a.m. or after 8 p.m. If arriving on Sunday, check-in times are 2-4 p.m. or 6-8 p.m. only.

2. Arrive to campus and park vehicle.

Washington Hall is located at 1107 St. Joseph on the corner of Swiss Avenue and St. Joseph Street. Upon arrival, please park your vehicle in the visitor’s lot where the DTS Campus Police kiosk is located or on the street if there is an available space. Please do not follow another vehicle into the Washington Hall parking lot; you will be allowed to park your vehicle in the parking lot after you have checked in with the Apartment Manager.

3. Contact the Apartment Manager and check-in.

Once you have parked your vehicle, you may walk to Washington Hall and proceed through the front doors (follow posted instructions to be buzzed into the building). If you are arriving during the week between the hours of 8 am – 4:30 pm, please see the receptionist in the Housing Office and the Apartment Manager will be contacted. If you are arriving after the Housing Office has closed for the day or over the weekend, the courtesy staff will allow you to use the phone to contact the Apartment Manager if you do not have a cell phone.

The Apartment Manager will check you into the arranged apartment and will give you one apartment key/iButton and one building access device. (Note that there is a $50 charge for lost building access devices and a $20 charge for lost apartment keys/iButtons.) Once you have been checked in, you will be allowed to park your vehicle in the Washington Hall parking lot. You will need to go to the Campus Police kiosk and register your vehicle and make sure to let them know that you’ll be staying in Washington Hall. They will give you a resident decal which will need to be affixed to your windshield as directed by Campus Police. You do not need a parking hangtag, even if Campus Police says you do, but tickets will be distributed to vehicles parked in the Washington Hall parking lot without a valid decal!

4. Come to the Housing Office to fill out the necessary paperwork and pay for your stay.

The Housing Office is located on the first floor of Washington Hall and is open Monday – Friday from 8 a.m. – 4:30 p.m. If you check-in over the weekend, please come to the Housing Office the Monday after you arrive when you have a break between classes. You will fill out a few forms and make your payment (sorry, no credit cards) and the process only takes a few minutes.

Come to the Housing Office to fill out the necessary paperwork and pay for your stay.