Administrative Assistant II and Program Coordinator
The administrative assistant administers the operations of the Department of Missiology and Intercultural Ministries, which oversees several academic programs: MA/IS, MA/BEL, TESOL, and Th.M. concentrations in International Missions, Home Context Missions, and Bible Translation. The administrative assistant interacts regularly with faculty, staff, students, alumni, mission agency representatives, and the general public and must be able to effectively plan, execute, advise, communicate, and support. This person will oversee and maintain all Canvas Bulletin Board content and communicate events and opportunities promptly with MIM students, as well as maintain the Baker Global Information Center and MIM prayer room. This person contributes to the department’s mobilization and preparation of students who are preparing for ministry in intercultural contexts. The administrative assistant will act as a liaison between the MIM associated student groups (WEC, SMF, Tuesday Morning Prayer, and the like) and other seminary departments, as they should require assistance. This person will maintain records pertaining to the World Evangelization Conference and maintain the WEC budget year-to-year. The administrative assistant will offer administrative support to the Agape Project and Jewish Studies as necessary and per the discretion of the MIM department chair and may likewise provide support when a professor is involved in missions organizations as part of their DTS work.
- Strong verbal and written communication skills (English language).
- Strong administrative and organizational skills and attention to detail.
- Strong interpersonal skills.
- Strong time management skills and ability to meet deadlines.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and sometimes stressful environment.
- Strong computer skills, including working knowledge of MS Word, Excel, PowerPoint, Outlook, and Publisher and basic computer-aided graphic design skills.
- Ability to learn and adapt to new programing as trends and services change.
- Typing speed of 50+ wpm
- Ability to manage multiple tasks, even with interruptions
- Discretion: ability to maintain confidentiality (re: student issues, grades, advising, etc).
- College degree (bachelor’s preferred)
- Preferred 2 years in intercultural experience for work, ministry, or other purposes
- Passion for and knowledge of missions and intercultural ministry
- Knowledge of DTS preferred
- Passion for serving God’s global aim through equipping students for ministry
- Computer (PC and MAC)
- Printer, Copier, Scanner, Fax
- Phone (with voicemail)
- Camera (still and video)
- Prolonged periods of sitting or standing at a computer for work
- Ability to lift and/or carry 20lbs
- Supervises student volunteers, graders, and part-time help
- Supervises WEC budget and overseas planning and execution of annual WEC
- Supervises Prayer and Resource room and BGIC and artifact documentation
- Assists in recruiting new staff, and maintains records for prospective staff and faculty
- Oversees the daily workflow of the department.
- Performs other related duties as assigned.
- Assist professors by obtaining, producing, editing, distributing and/or archiving materials for courses, personal study, and professional development.
- Maintain calendars/schedules for full-time professors and for department.
- Coordinate campus visits by missions agency representatives, missions alumni, guest speakers, and other visitors.
- Provide students with academic guidance within the limits of DTS catalog and department documentation. Refer students for advising by professors and appropriate departments.
- Advise student leaders of Student Missions Fellowship, the World Evangelization Conference, and Tuesday Morning Prayer team regarding campus policy, procedures, contacts, and budgets.
- Manage department budgets, purchasing, and subscriptions, in consultation with department chair.
- Administer/Coordinate department’s academic programs in consultation with department chair.
- Develop department meeting agendas and record meeting minutes, in consultation with department chair.
- Plan, publicize, and execute department events.
- Plan and execute department communications via print, electronic, and Internet media.
- Coordinate the thesis application and review process for all thesis within the department.
- Manage office operations, including software and hardware, office space utilization, Baker Global Information Center, and Prayer and Resource room. Request and schedule work for department by other DTS offices such as Facilities, Information Technology, Web Development, Media Support, Online Education.
- Administer online course building and maintenance, in consultation with the Online Education department.
- Recruit and supervise student graders and GTA’s, in consultation with professors.
- Maintain department’s four-year course plan in consultation with department chair, monitoring trends in course enrollment, anticipating needs for recruitment of adjunct/visiting faculty, and coordinating with other departments and campuses.
- Coordinate application process and orientation of new adjunct faculty and Missionaries in Residence, in consultation with department chair.
- Schedule, invite, and coordinate guest speakers for WEC and Missions and Evangelism Lectureship in consultation with department chair and WEC faculty advisor.
- Assist in scheduling and coordination with missions and parachurch organizations beyond DTS, as appropriate to the department’s yearly goals and events, in consultation with the department chair.
- Assist in scheduling and executing Jewish Studies and Agape Project events and courses, as related to the MIM department.