Description

This person will be responsible to assist and execute all Event Services administrative details and to assist with the FPO department needs as requested.

Requirements

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent sales and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Must be able to lift, carry and transport moderately heavy items.
  • Must be able to use, in a safe manner, sharp cutting/slicing utensils.
  • Proficient with Microsoft Office Suite or related software.
  • High school diploma or equivalent.
  • At least two years related experience required.
  • Food handlers credentials or certification preferred.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 20 pounds at times.

Duties

  • Assist with the processing of all Event Service Request Forms (ESR’s) by entering them into the Facility Schedule Book and the online master calendar for scheduling, reporting, and tracking information.
  • Assist with the schedule and support all non-class events, and non-DTS events on campus.
  • Assist with working with the Registrar on scheduling academic events (i.e.-final exams, make-up classes, etc.).
  • Assist with the implementation of guidelines and policies for the Events and Catering Department.
  • Assist with the updating of the Event Services and Catering Manuals on an annual basis.
  • Use the CARS system to schedule events.
  • Maintain an accurate and timely work order process for all Facility Services, Maintenance Operations, Event Services, and Custodial Operations.
  • Assist with set-up and catering for various events as needed.
  • Respond to event inquiries via phone, computer and in person appropriately and in a timely manner.
  • Assist with telephone calls and walk-in customers.
  • Create the campus facilities schedule to be ready by Thursday of each
  • week for campus distribution
  • File work orders and Event Services Request forms.
  • Cover FPO front desk during the lunch hour Monday thru Friday.
  • Run errands to purchase event items as needed.
  • Update contact lists for catering resources.
  • Participate in, and remain up to date on, FPO safety training.

Additional Information

Department
Facilities
Hours
20 hrs. a wk
Availability
May 3, 2021
Employment
Part Time
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